There are two different ways to add new users into Nailted:
Through an Integration
If you use certain Human Resources Information System (HRIS) or Human Capital Management (HCM) softwares that Nailted can integrate with, the system can automatically bring/update all the information from your software into Nailted every 24 hours, making the daily management easier. The supported softwares are the following:
Through an importation file
Nailted also offers the option to add people into the platform by importing a file, adding all their properties at the same time. You can download the CSV import template here.
Below you will find all the different fields that can be added to each person:
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Email: Team member's email address.
This field is mandatory. In case you want to update current team members, we will use the team member email as a unique identifier and the system will update the required information.
2. Name: Team member name.
This field is mandatory.
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Surname: Team member surname.
This field is mandatory.
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Language: The language in which nailted will use to contact the team member. Nailted current possibilities are English or Spanish, so the possible values are: ‘en’ for English and ‘es’ for Spanish.
In case that you do not add it to the importation file, the configured organization’s language will be used.
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Manager: This is the email address of the team member manager.
⚠️The manager should already be on the system or be present on the file to be uploaded as the system will associate each team member with their corresponding manager.
6. Groups: The group or groups to which the team member belongs to.
💡A member can be part of one or several groups.
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Gender: The gender that represents the team member being the possible values the following:
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male
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female
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non-binary
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other
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Country: The team member country. This is a two-digit standard, you can find the code here: https://en.wikipedia.org/wiki/ISO_3166-1_alpha-2
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Starting date: The date in which the person joined the company. This should have the following format: yyyy/mm/dd
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Last date: The last day of the person in the company using the following format yyyy/mm/dd
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Birthday: The team member's date of birth. As the rest of the dates the format should be as follows: yyyy/mm/dd.
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Salary: The team member's salary range in Euros (€), the options are:
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< 20.000
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20.000 - 40.000
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40.000 - 60.000
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60.000 - 100.000
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>100.000
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Working location: This field represents the adopted working location by the person being the possible values:
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office
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hybrid
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remote
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We also have the following open fields that will give you the flexibility to create the structure that best suits your company.
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Department
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Location
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Job title
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How to upload the file into Nailted
Once you have filled in the importation file, the next step is to upload it into Nailted. To do so, follow the steps below:
- Go to your Team section and select People.
- Click on the Add tab and next click on the Import from file button.
- Select the file from your computer. The file will be processed automatically and you will see that a new tab named Pending appears.
- All the people added are on draft and Nailted hasn’t sent any notification to them. For activating them and providing them access to Nailted click on the Activate members button.
After the insertion of the data, you can either update the information re-uploading the importation file or update the information individually per team member by clicking on the team member’s name within the team view, and then in the information tab as you can see in this image:
